Paterson School District

Bid or Request for Proposal Requirements

The board recognizes the importance of:

• maximizing the use of district resources;
• the need for sound business practices in spending public money;
• the requirement of complying with state and federal laws governing purchasing and public works;
• the importance of standardized purchasing regulations; and
• the need for clear documentation.

I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment 

Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

• less than $40,000, no competitive bidding process is required to make the purchase;
• between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
• over $75,000, the board will follow the formal competitive bidding process by:
   
  1. ​preparing clear and definite plans and specifications for such purchases;
      
  2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
  3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      
  4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      
  5. requiring that bids be in writing;
      
  6. opening and reading bids in public on the date and in the place named in the notice; and
      
  7. filing all bids for public inspection after opening.

​B. Exemptions

The board may waive bid requirements for purchases:

• clearly and legitimately limited to a single source of supply;
• involving special facilities or market conditions;
• in the event of an emergency;
• of insurance or bonds; and
• involving public works in the event of an emergency.

"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

C. Rejection of Bids 

The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

D. Interlocal Cooperation Act

The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

E. Crimes Against Children 
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

F. Use of State Funds for Improvements or Repairs

The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

II. Procurement Using Federal Funds

A. Goods

When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

• Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
• Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
• Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

B. Services 

When the district uses federal funds for procurement of services:

• Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
• Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
• Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

C. Noncompetitive Procurement

Noncompetitive procurement may be used only when one of the following four circumstances applies:  

• ​The item is only available from a single source;
• The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
• The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
• After solicitation of a number of sources, competition is determined inadequate.

The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

D. Suspension and Debarment

Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

E. Conflict of Interest

No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

III. Procedures

The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

Legal References:

• RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
• RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
• RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
• RCW 39.04.280 Competitive bidding requirements — Exemptions
• RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
• RCW 39.30.060 Bids on public works — Identification, substitution of contractors
• Chapter. 39.34 RCW Interlocal Cooperation Act
• 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• 2 CFR 200.67 Micro-purchase
• 2 CFR 200.88 Simplified Acquisition Threshold
• 2 CFR 200.318 – General Procurement Standards
• 2 CFR 200.320 Methods of Procurement to be Followed
• 2 CFR 3485 Nonprocurement Debarment and Suspension

Management Resources:

• 2019 – January Policy Alert
• 2018 - August Issue
• 2017 - July Issue
• 2016 - March Issue
• 2015 - October Policy Issue
• 2015 - June Policy Issue
• 2013 - June Issue
• 2012 - April Issue
• 2011 - February Issue

• • Policy News, October 2005 Competitive Bid Process Changes

• • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

Bid or Request for Proposal Requirements

The board recognizes the importance of:

• maximizing the use of district resources;
• the need for sound business practices in spending public money;
• the requirement of complying with state and federal laws governing purchasing and public works;
• the importance of standardized purchasing regulations; and
• the need for clear documentation.

I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment 

Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

• less than $40,000, no competitive bidding process is required to make the purchase;
• between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
• over $75,000, the board will follow the formal competitive bidding process by:
   
  1. ​preparing clear and definite plans and specifications for such purchases;
      
  2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
  3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      
  4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      
  5. requiring that bids be in writing;
      
  6. opening and reading bids in public on the date and in the place named in the notice; and
      
  7. filing all bids for public inspection after opening.

​B. Exemptions

The board may waive bid requirements for purchases:

• clearly and legitimately limited to a single source of supply;
• involving special facilities or market conditions;
• in the event of an emergency;
• of insurance or bonds; and
• involving public works in the event of an emergency.

"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

C. Rejection of Bids 

The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

D. Interlocal Cooperation Act

The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

E. Crimes Against Children 
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

F. Use of State Funds for Improvements or Repairs

The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

II. Procurement Using Federal Funds

A. Goods

When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

• Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
• Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
• Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

B. Services 

When the district uses federal funds for procurement of services:

• Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
• Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
• Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

C. Noncompetitive Procurement

Noncompetitive procurement may be used only when one of the following four circumstances applies:  

• ​The item is only available from a single source;
• The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
• The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
• After solicitation of a number of sources, competition is determined inadequate.

The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

D. Suspension and Debarment

Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

E. Conflict of Interest

No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

III. Procedures

The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

Legal References:

• RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
• RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
• RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
• RCW 39.04.280 Competitive bidding requirements — Exemptions
• RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
• RCW 39.30.060 Bids on public works — Identification, substitution of contractors
• Chapter. 39.34 RCW Interlocal Cooperation Act
• 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• 2 CFR 200.67 Micro-purchase
• 2 CFR 200.88 Simplified Acquisition Threshold
• 2 CFR 200.318 – General Procurement Standards
• 2 CFR 200.320 Methods of Procurement to be Followed
• 2 CFR 3485 Nonprocurement Debarment and Suspension

Management Resources:

• 2019 – January Policy Alert
• 2018 - August Issue
• 2017 - July Issue
• 2016 - March Issue
• 2015 - October Policy Issue
• 2015 - June Policy Issue
• 2013 - June Issue
• 2012 - April Issue
• 2011 - February Issue
• Policy News, October 2005 Competitive Bid Process Changes
• Policy News, June 2001 Legislation Further Simplifies Bid Compliance

The Paterson School District Board of Directors recognizes that an effective public education system develops students who are globally aware, civically engaged, and capable of managing their lives and careers. The board also believes that students need to be proficient and safe users of information, media, and technology to succeed in a digital world.

Electronic Resources

The district will develop and use electronic resources as a powerful and compelling means for students to learn core subjects and applied skills in relevant and rigorous ways. It is the district’s goal to provide students with rich and ample opportunities to use technology for important purposes in schools just as individuals in workplaces and other real-life settings use these tools. The district’s technology will enable educators and students to communicate, learn, share, collaborate and create; to think and solve problems; to manage their work; and to take ownership of their lives.

The superintendent or designee will: 1) create strong electronic resources and develop related educational systems that support innovative teaching and learning; 2) provide appropriate staff development opportunities regarding this policy; and 3) develop procedures to support this policy. The superintendent or designee is authorized to develop procedures and acceptable use guidelines for staff and students as to use of district electronic resources, including those that access Internet and social media, and to regulate use of personal electronic resources on district property and related to district activities.

Internet Safety

To help ensure student safety and citizenship with electronic resources, all students will be educated about Internet safety. This will include appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms, and cyberbullying awareness and response.

To promote Internet safety and appropriate online behavior of students and staff as they use electronic resources and access material from the Internet, the superintendent or designee is authorized to develop or adopt Internet safety procedures, acceptable use guidelines, and, for students, related instructional materials for every grade level. The superintendent or designee in evaluating such procedures and instructional materials should take into account District electronic resources, community norms, privacy rights, responsible use, and issues of concern with student or staff use of electronic resources.

As a component of district Internet safety measures, all district-owned electronic resources, including computer networks and Wi-Fi, in all district facilities capable of accessing the Internet must use filtering software to prevent access to obscene, racist, hateful or violent material. However, given the ever-changing nature of the Internet, the district cannot guarantee that a student will never be able to access objectionable material.

Further, when students use the Internet from school facilities for educational purposes, district staff will make a reasonable effort to supervise student access and use of the internet. If material is accessed that violates district policies, procedures or student guidelines for electronic resources or acceptable use, district staff may instruct the person to cease using that material and/or implement sanctions consistent with district policies, procedures, guidelines, or student codes of conduct.

Cross References:

5281 - Disciplinary Action and Discharge
4400 - Election Activities
4040 - Public Access to District Records
3241 - Classroom Management, Discipline and Corrective Action
3231 - Student Records
3207 - Prohibition of Harassment, Intimidation and Bullying
2025 - Copyright Compliance
2020 - Course Design, Selection and Adoption of Instructional Materials

ONLINE LEARNING

The Paterson School District board of directors believes that a variety of learning options,

including online courses and programs, are critical for 21st Century learners. The board

recognizes that the online learning environment provides students with unique opportunities to

become self-disciplined learners with life-long learning skills. Further, the board believes that

online learning provides tremendous opportunities for students to access curriculum and

specialized courses in a flexible learning environment that might not otherwise be available.

Therefore, the board supports a range of online learning opportunities that are equally accessible

to all students in the school district. The board directs the superintendent to provide information

to parents, students and staff regarding online learning options and the guidelines for

participation.

The superintendent or designee will develop procedures to implement this policy. The

procedures will include, but not be limited to, a description of student access to online learning

courses/programs, student eligibility criteria, the types of online learning/courses available to students,

methods the district will use to support student success, payment of course fees and other costs,

granting of course credit and conditions under which no credit will be awarded.

Legal References: 

• RCW 28A.225 Compulsory School Attendance and Admission
• RCW 28A.250 Online Learning
• RCW 28A.230.090 High School graduation requirements or equivalencies – Reevaluation of graduation requirements – Review and authorization of proposed changes – Credit for courses taken before attending high school – Postsecondary credit equivalencies.
• RCW 28A.320.035 Contracting out – Board’s powers and duties – Goods and services
• RCW 28A.150.262 Defining full-time equivalent student – Students receiving instruction through alternative learning experience online programs – Requirements – Rules
• RCW 28A.150.220 Basic Education – Minimum instructional requirements – Program accessibility – Rules (Effective September 1, 2011)
• WAC 180-51 High School Graduation Requirements
• WAC 392-121-182 Alternative learning experience requirements
• WAC 392-121-188 Instruction provided under contract
• WAC 392-410-310 Equivalency course of study – Credit for correspondence courses, electronically mediated courses, and college courses.
• WAC 392-502 Online Learning

Paterson School District No. 50 Adopted: August 23, 2010

Bid or Request for Proposal Requirements

The board recognizes the importance of:

• maximizing the use of district resources;
• the need for sound business practices in spending public money;
• the requirement of complying with state and federal laws governing purchasing and public works;
• the importance of standardized purchasing regulations; and
• the need for clear documentation.

I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment 

Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

• less than $40,000, no competitive bidding process is required to make the purchase;
• between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
• over $75,000, the board will follow the formal competitive bidding process by:
   
  1. ​preparing clear and definite plans and specifications for such purchases;
      
  2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
  3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      
  4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      
  5. requiring that bids be in writing;
      
  6. opening and reading bids in public on the date and in the place named in the notice; and
      
  7. filing all bids for public inspection after opening.

​B. Exemptions

The board may waive bid requirements for purchases:

• clearly and legitimately limited to a single source of supply;
• involving special facilities or market conditions;
• in the event of an emergency;
• of insurance or bonds; and
• involving public works in the event of an emergency.

"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

C. Rejection of Bids 

The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

D. Interlocal Cooperation Act

The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

E. Crimes Against Children 
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

F. Use of State Funds for Improvements or Repairs

The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

II. Procurement Using Federal Funds

A. Goods

When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

• Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
• Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
• Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

B. Services 

When the district uses federal funds for procurement of services:

• Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
• Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
• Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

C. Noncompetitive Procurement

Noncompetitive procurement may be used only when one of the following four circumstances applies:  

• ​The item is only available from a single source;
• The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
• The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
• After solicitation of a number of sources, competition is determined inadequate.

The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

D. Suspension and Debarment

Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

E. Conflict of Interest

No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

III. Procedures

The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

Legal References:

• RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
• RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
• RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
• RCW 39.04.280 Competitive bidding requirements — Exemptions
• RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
• RCW 39.30.060 Bids on public works — Identification, substitution of contractors
• Chapter. 39.34 RCW Interlocal Cooperation Act
• 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• 2 CFR 200.67 Micro-purchase
• 2 CFR 200.88 Simplified Acquisition Threshold
• 2 CFR 200.318 – General Procurement Standards
• 2 CFR 200.320 Methods of Procurement to be Followed
• 2 CFR 3485 Nonprocurement Debarment and Suspension

Management Resources:

• 2019 – January Policy Alert
• 2018 - August Issue
• 2017 - July Issue
• 2016 - March Issue
• 2015 - October Policy Issue
• 2015 - June Policy Issue
• 2013 - June Issue
• 2012 - April Issue
• 2011 - February Issue
• Policy News, October 2005 Competitive Bid Process Changes
• Policy News, June 2001 Legislation Further Simplifies Bid Compliance

Bid or Request for Proposal Requirements

The board recognizes the importance of:

• maximizing the use of district resources;
• the need for sound business practices in spending public money;
• the requirement of complying with state and federal laws governing purchasing and public works;
• the importance of standardized purchasing regulations; and
• the need for clear documentation.

I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment 

Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

• less than $40,000, no competitive bidding process is required to make the purchase;
• between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
• over $75,000, the board will follow the formal competitive bidding process by:
   
  1. ​preparing clear and definite plans and specifications for such purchases;
      
  2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
  3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      
  4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      
  5. requiring that bids be in writing;
      
  6. opening and reading bids in public on the date and in the place named in the notice; and
      
  7. filing all bids for public inspection after opening.

​B. Exemptions

The board may waive bid requirements for purchases:

• clearly and legitimately limited to a single source of supply;
• involving special facilities or market conditions;
• in the event of an emergency;
• of insurance or bonds; and
• involving public works in the event of an emergency.

"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

C. Rejection of Bids 

The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

D. Interlocal Cooperation Act

The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

E. Crimes Against Children 
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

F. Use of State Funds for Improvements or Repairs

The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

II. Procurement Using Federal Funds

A. Goods

When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

• Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
• Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
• Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

B. Services 

When the district uses federal funds for procurement of services:

• Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
• Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
• Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

C. Noncompetitive Procurement

Noncompetitive procurement may be used only when one of the following four circumstances applies:  

• ​The item is only available from a single source;
• The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
• The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
• After solicitation of a number of sources, competition is determined inadequate.

The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

D. Suspension and Debarment

Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

E. Conflict of Interest

No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

III. Procedures

The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

Legal References:

• RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
• RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
• RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
• RCW 39.04.280 Competitive bidding requirements — Exemptions
• RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
• RCW 39.30.060 Bids on public works — Identification, substitution of contractors
• Chapter. 39.34 RCW Interlocal Cooperation Act
• 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• 2 CFR 200.67 Micro-purchase
• 2 CFR 200.88 Simplified Acquisition Threshold
• 2 CFR 200.318 – General Procurement Standards
• 2 CFR 200.320 Methods of Procurement to be Followed
• 2 CFR 3485 Nonprocurement Debarment and Suspension

Management Resources:

• 2019 – January Policy Alert
• 2018 - August Issue
• 2017 - July Issue
• 2016 - March Issue
• 2015 - October Policy Issue
• 2015 - June Policy Issue
• 2013 - June Issue
• 2012 - April Issue
• 2011 - February Issue
• Policy News, October 2005 Competitive Bid Process Changes
• Policy News, June 2001 Legislation Further Simplifies Bid Compliance

The district recognizes that students whose disabilities adversely impact educational performance and who require specially designed instruction have potential for improving educational performance when they receive special education and related services tailored to fit their needs. The district adopts the state’s full educational opportunity goal to provide students in need of special education services with a free appropriate education.

Special education programs for students eligible for special education will be an integral part of the general education programs of this district, and will be operated in compliance with federal and state requirements governing special education. The district will provide a continuum of placement options which may include services within and outside the district depending on the student’s needs.

Not all students with disabilities are eligible for special education services. The needs of students with disabilities will be addressed individually, and, if appropriate, students will be provided accommodations, modifications, and/or related aids and services as required under Section 504 of the Rehabilitation Act of 1973 in accordance with district policy and procedures.

Mediation or Resolution Agreements

The board authorizes the superintendent or a designee to bind the district to a mediation or resolution agreement.

Commencement Exercises/Certificate of Attendance (COA)

In order to participate in commencement exercises, students must have met the minimum criteria for graduation prior to the date of the exercise and otherwise be in good standing with their school through the commencement date. Minimum criteria for participation may be adjusted for students with an Individualized Education Program (IEP) whose disabilities have impacted their opportunity to accumulate credits. Each student’s IEP team will determine the student’s graduation plan, including graduation date. Students with an IEP who have attended four years of high school and need additional time to complete IEP goals and/or credits may request participation in commencement exercises. Students with an IEP will receive a certificate of attendance until they complete their credits for graduation.

The district superintendent will develop and maintain special education procedures necessary to implement this policy. This policy and the procedures shall be available to the public.

·         2162 – Education of Students with Disabilities Under Section 504 of the Rehabilitation Act of 1973

Cross References:

·         2163 – Response to Intervention

·         2410 - High School Graduation Requirements

·         3231 - Student Records

·         3241 - Classroom Management, Discipline and Corrective Action

·         3246 - Restraint, Isolation and Other Uses of Reasonable Force

·         4217 – Effective Communication

Legal References:

• Chapter 28A.155 RCW Special education
• RCW 28A.600.485 Restraint of students with individualized education programs or plans developed under section 504 of the rehabilitation act of 1973 — Procedures — Definitions.
• RCW 28A.600.486 District policy on the use of isolation and restraint — Notice to parents and guardians of children who have individualized education programs or plans developed under section 504 of the rehabilitation act of 1973.
• RCW 28A.605.020 Parents’ Access to Classroom or School Sponsored Activities — Limitation Chapter 49.60 RCW Discrimination — Human rights commission
• 392-172A, WAC Rules for the provision of special education 29 U.S.C. 794 Section 504 of the Rehabilitation Act of 1973, as amended by the Rehabilitation Act Amendments of 1974, Pub. L. 93-516, 29 U.S.C. 794 20 U.S.C. 1400 et seq. Individuals with Disabilities Education Act of 2004
• 42 U.S.C. 12131-12133 Americans with Disabilities Act of 1990 28 CFR Part 35 Nondiscrimination on the Basis of Disability in State and Local Government Services
• 42 U.S.C. 12131-12133 Americans with Disabilities Act of 1990 28 CFR Part 35 Nondiscrimination on the Basis of Disability in State and Local Government Services
• 34 CFR Part 99 Family Education Rights and Privacy Act (FERPA)
• 34 CFR Part 104 Nondiscrimination on the basis of handicap in programs and activities receiving federal financial assistance
• 34 CFR Part 300 Assistance to States for the Education of Children With Disabilities
• 34 CFR Part 303 Early Intervention Program for Infants and Toddlers with Disabilities

Management Resources:

·     2021 – December Issue 2016

·     March Issue 2014

·     June Issue 2009

·     October Issue Policy News, December 2007 Updated Special Education Policy and Procedure

·     Policy News, June 2007 Graduation Ceremonies for Special Education Students

·     Policy News, December 1999 Rule Adoption Leads to Special Education Policy

Bid or Request for Proposal Requirements

The board recognizes the importance of:

• maximizing the use of district resources;
• the need for sound business practices in spending public money;
• the requirement of complying with state and federal laws governing purchasing and public works;
• the importance of standardized purchasing regulations; and
• the need for clear documentation.

I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment 

Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

• less than $40,000, no competitive bidding process is required to make the purchase;
• between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
• over $75,000, the board will follow the formal competitive bidding process by:
   
  1. ​preparing clear and definite plans and specifications for such purchases;
      
  2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
  3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      
  4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      
  5. requiring that bids be in writing;
      
  6. opening and reading bids in public on the date and in the place named in the notice; and
      
  7. filing all bids for public inspection after opening.

​B. Exemptions

The board may waive bid requirements for purchases:

• clearly and legitimately limited to a single source of supply;
• involving special facilities or market conditions;
• in the event of an emergency;
• of insurance or bonds; and
• involving public works in the event of an emergency.

"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

C. Rejection of Bids 

The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

D. Interlocal Cooperation Act

The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

E. Crimes Against Children 
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

F. Use of State Funds for Improvements or Repairs

The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

II. Procurement Using Federal Funds

A. Goods

When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

• Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
• Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
• Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

B. Services 

When the district uses federal funds for procurement of services:

• Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
• Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
• Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

C. Noncompetitive Procurement

Noncompetitive procurement may be used only when one of the following four circumstances applies:  

• ​The item is only available from a single source;
• The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
• The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
• After solicitation of a number of sources, competition is determined inadequate.

The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

D. Suspension and Debarment

Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

E. Conflict of Interest

No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

III. Procedures

The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

Legal References:

• RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
• RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
• RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
• RCW 39.04.280 Competitive bidding requirements — Exemptions
• RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
• RCW 39.30.060 Bids on public works — Identification, substitution of contractors
• Chapter. 39.34 RCW Interlocal Cooperation Act
• 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• 2 CFR 200.67 Micro-purchase
• 2 CFR 200.88 Simplified Acquisition Threshold
• 2 CFR 200.318 – General Procurement Standards
• 2 CFR 200.320 Methods of Procurement to be Followed
• 2 CFR 3485 Nonprocurement Debarment and Suspension

Management Resources:

• 2019 – January Policy Alert
• 2018 - August Issue
• 2017 - July Issue
• 2016 - March Issue
• 2015 - October Policy Issue
• 2015 - June Policy Issue
• 2013 - June Issue
• 2012 - April Issue
• 2011 - February Issue
• Policy News, October 2005 Competitive Bid Process Changes
• Policy News, June 2001 Legislation Further Simplifies Bid Compliance

In accordance with our mission at Paterson School District, “To serve Paterson children by building an uncommon school where students partake of a rigorous, extended day academic program that gives them the means to succeed in school and life, no matter their background or circumstance...

To generate for students a transformative experience… and to cultivate in them the belief that they shape their own destinies…” our highly capable program will be a school-wide program. Embracing the growth mindset as a district, we will offer each student the opportunity to develop their own special abilities, supported by the highly-capable program which provides kindergarten through eighth grade students access to a basic education program that accelerates learning and enhances instruction. The framework for our program will encompass, but not be limited to, the following objectives:
 

1.  Expansion of academic attainments and intellectual skills;
2.  Stimulation of intellectual curiosity, independence and responsibility;
3.  Development of a positive attitude toward self and others; and
4.  Development of originality and creativity.

The board will annually approve the district’s highly capable plan which describes the number of students the district expects to serve by grade level; the fact that the district’s plan to identify students is open ended; a description of the highly capable program goals; a description of the services the program will offer; an instructional program description; a description of ongoing professional development for highly capable dynamic teaching for all classrooms; program evaluation and fiscal report; and assurances that the district is legally compliant.

The superintendent will establish procedures consistent with state guidelines to ensure students are receiving advanced instruction, opportunities to accelerate, and opportunity to reach their potential  in terms of general intellectual ability, academic aptitude, and creative or productive thinking.
 

Legal References:

RCW  28A. 185.030 Programs — Authority of local school districts — Selection of students
WAC 392-170 Special service program — Highly capable students
 

Adoption Date: 07.14.08 Revised: 07.14; 08.15; 07.18; 07.19

Bid or Request for Proposal Requirements

The board recognizes the importance of:

• maximizing the use of district resources;
• the need for sound business practices in spending public money;
• the requirement of complying with state and federal laws governing purchasing and public works;
• the importance of standardized purchasing regulations; and
• the need for clear documentation.

I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment 

Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

• less than $40,000, no competitive bidding process is required to make the purchase;
• between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
• over $75,000, the board will follow the formal competitive bidding process by:
   
  1. ​preparing clear and definite plans and specifications for such purchases;
      
  2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
  3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      
  4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      
  5. requiring that bids be in writing;
      
  6. opening and reading bids in public on the date and in the place named in the notice; and
      
  7. filing all bids for public inspection after opening.

​B. Exemptions

The board may waive bid requirements for purchases:

• clearly and legitimately limited to a single source of supply;
• involving special facilities or market conditions;
• in the event of an emergency;
• of insurance or bonds; and
• involving public works in the event of an emergency.

"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

C. Rejection of Bids 

The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

D. Interlocal Cooperation Act

The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

E. Crimes Against Children 
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

F. Use of State Funds for Improvements or Repairs

The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

II. Procurement Using Federal Funds

A. Goods

When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

• Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
• Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
• Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

B. Services 

When the district uses federal funds for procurement of services:

• Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
• Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
• Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

C. Noncompetitive Procurement

Noncompetitive procurement may be used only when one of the following four circumstances applies:  

• ​The item is only available from a single source;
• The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
• The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
• After solicitation of a number of sources, competition is determined inadequate.

The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

D. Suspension and Debarment

Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

E. Conflict of Interest

No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

III. Procedures

The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

Legal References:

• RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
• RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
• RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
• RCW 39.04.280 Competitive bidding requirements — Exemptions
• RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
• RCW 39.30.060 Bids on public works — Identification, substitution of contractors
• Chapter. 39.34 RCW Interlocal Cooperation Act
• 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• 2 CFR 200.67 Micro-purchase
• 2 CFR 200.88 Simplified Acquisition Threshold
• 2 CFR 200.318 – General Procurement Standards
• 2 CFR 200.320 Methods of Procurement to be Followed
• 2 CFR 3485 Nonprocurement Debarment and Suspension

Management Resources:

• 2019 – January Policy Alert
• 2018 - August Issue
• 2017 - July Issue
• 2016 - March Issue
• 2015 - October Policy Issue
• 2015 - June Policy Issue
• 2013 - June Issue
• 2012 - April Issue
• 2011 - February Issue
• Policy News, October 2005 Competitive Bid Process Changes
• Policy News, June 2001 Legislation Further Simplifies Bid Compliance

Homework shall be moderate in terms of time and must contribute to the educational needs of the students.

Homework includes any school related type of study or written work which is done in the home or library outside of the school day, whether voluntary or assigned.

Homework is related to the classroom studies and home time is required.

Homework should vary according to students’ needs and abilities.

Teachers who share students, should coordinate required homework with other teachers in order to avoid excessive homework assignments.

Adoption Date: January 22, 2007