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Paterson School District

Respecting Traditions. Shaping Futures.

6000 - Administration

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • The need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • The importance of standardized purchasing regulations; and
    • The need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies, or equipment (except books) is:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that, when possible, the district will use small and minority businesses, women’s business enterprises, and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. Filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • In the event of an emergency;
    • of insurance or bonds, and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may, by resolution, reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district to immediately terminate the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for the procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for the procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source.
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, the competition is determined to be inadequate.

    The district must maintain documentation supporting the applicable circumstances for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • The need for sound business practices in spending public money.
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • The importance of standardized purchasing regulations; and
    • The need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies, or equipment (except books) is:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that, when possible, the district will use small and minority businesses, women’s business enterprises, and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. Filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • In the event of an emergency;
    • of insurance or bonds; and
    • Involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may, by resolution, reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district to immediately terminate the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for the procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for the procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, the competition is determined to be inadequate.

    The district must maintain documentation supporting the applicable circumstances for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action, including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • The need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • The importance of standardized purchasing regulations; and
    • The need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
    1. ​preparing clear and definite plans and specifications for such purchases;
    2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
    3. ensuring that the district takes steps to assure that, when possible, the district will use small and minority businesses, women’s business enterprises, and labor surplus firms;
    4. providing the clear and definite plans and specifications to those interested in submitting a bid;
    5. requiring that bids be in writing;
    6. opening and reading bids in public on the date and in the place named in the notice; and
    7. Filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • In the event of an emergency;
    • of insurance or bonds, and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

     

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition\
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Micro-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  •  

    Rental or Lease of District Real Property

     

    When district real property is not needed, the board has the authority to call for bids to rent or lease any surplus real property. A notice of the intent to rent or lease property will be published in a newspaper of general circulation in the district at least 45 days before the rental or lease takes effect, if the value of the rental or lease is $10,000.00 or more. The district may establish a minimum acceptable bid based upon the fair market value, provided that such minimum bid is non-discriminatory within classes of users.


    Such property will be rented or leased for lawful purposes. The rental or lease will be in the best interests of the district and not interfere with the conduct of the district's educational program and related activities. The lease or rental agreement shall permit the recapture of the leased or rented surplus property should such property be needed for school purposes in the future unless proximity to an international airport precludes the possible or appropriate use of the property for a school, or the property is leased or rented for affordable housing purposes.

     

    Proceeds from rental or lease of district property which are in excess of the operational costs incurred for such rental or lease will be deposited in the capital projects fund or debt service fund.


    At the option of the board of directors, after evaluating the sufficiency of the school district’s capital projects fund for purposes of meeting demands for new construction and improvements, moneys derived from the lease or rental of real property may be deposited into the district’s general fund to be used exclusively for nonrecurring costs related to operating school facilities, including but not limited to, expenses for maintenance.

     

    It is a violation of district policy, unless authorized per policy 6513, for any person, including a renter or leaser to knowingly carry a firearm or dangerous weapon on district premises. “Premises” includes district property, including rental property, used exclusively for school district activities and does not extend to a property rented or leased as a personal domicile.

     

     

    Cross References:

    4210 - Regulation of Dangerous Weapons on School Premises

       

     

    Legal References:

    RCW28A.335.040Surplus school property, rental, lease or use of — Authorized – Limitations

     

    RCW28A.335.050Surplus school property, rental, lease or use of — Joint use—Compensation—Conditions generally

     

    RCW28A.335.060Surplus school property, rental lease or use of — Disposition of moneys received from

     

    RCW28A.335.070Surplus school property, rental, lease or use of — Existing contracts not impaired

     

    RCW28A.335.080Surplus school property, rental, lease or use of — Community use not impaired

     

    RCW28A.335.090Conveyance and acquisition of property — Management— Appraisal

     

    RCW28A.335.130Real property — Sale — Use of proceeds

       

     

    Management Resources:

    2022 - June June

     

    2020 - August Issue

    6112

     

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • The need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • The importance of standardized purchasing regulations; and
    • The need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that, when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. Filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • in the event of an emergency;
    • of insurance or bonds; and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may, by resolution, reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, the competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action, including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Micro-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • The need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • The importance of standardized purchasing regulations; and
    • The need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. Filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • In the event of an emergency;
    • of insurance or bonds; and
    • Involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may, by resolution, reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district to immediately terminate the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for the procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for the procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Mirco-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • The need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • The importance of standardized purchasing regulations; and
    • The need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • In the event of an emergency;
    • of insurance or bonds, and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Micro-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • The need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • The importance of standardized purchasing regulations; and
    • The need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • in the event of an emergency;
    • of insurance or bonds; and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Mirco-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources: 

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • the need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • the importance of standardized purchasing regulations; and
    • the need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • in the event of an emergency;
    • of insurance or bonds; and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Mirco-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • the need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • the importance of standardized purchasing regulations; and
    • the need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • in the event of an emergency;
    • of insurance or bonds; and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Micro-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • the need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • the importance of standardized purchasing regulations; and
    • the need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • in the event of an emergency;
    • of insurance or bonds; and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Mirco-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • the need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • the importance of standardized purchasing regulations; and
    • the need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • in the event of an emergency;
    • of insurance or bonds; and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Micro-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • the need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • the importance of standardized purchasing regulations; and
    • the need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • in the event of an emergency;
    • of insurance or bonds; and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Mirco-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • the need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • the importance of standardized purchasing regulations; and
    • the need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • in the event of an emergency;
    • of insurance or bonds; and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Mirco-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • the need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • the importance of standardized purchasing regulations; and
    • the need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • in the event of an emergency;
    • of insurance or bonds; and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Micro-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  • Policy: 6220
    Section: 6000 - Management Support

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • the need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • the importance of standardized purchasing regulations; and
    • the need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
         
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
         
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
         
      5. requiring that bids be in writing;
         
      6. opening and reading bids in public on the date and in the place named in the notice; and
         
      7. filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • in the event of an emergency;
    • of insurance or bonds; and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

    Legal References:

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Mirco-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - June Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance

  • Policy: 6513 Section: 6000 – Management Support

  • Policy: 6220
    Section: 6000 - Management Support

     

    Bid or Request for Proposal Requirements

    The board recognizes the importance of:

    • maximizing the use of district resources;
    • the need for sound business practices in spending public money;
    • the requirement of complying with state and federal laws governing purchasing and public works;
    • the importance of standardized purchasing regulations; and
    • the need for clear documentation.

    I. Procurement and Public Works Using State Funds
    A. Furniture, Supplies, or Equipment 

    Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:

    • less than $40,000, no competitive bidding process is required to make the purchase;
    • between $40,000 and $75,000, the board will follow the informal competitive bidding process by requiring quotes from at least three different sources to be obtained in writing or by telephone and recorded for the public to review;
    • over $75,000, the board will follow the formal competitive bidding process by:
       
      1. ​preparing clear and definite plans and specifications for such purchases;
      2. providing notice of the call for formal bids by publication in at least one newspaper of general circulation in the district at least once each week for two consecutive weeks;
      3. ensuring that the district takes steps to assure that when possible, the district will use small and minority businesses, women’s business enterprises and labor surplus firms;
      4. providing the clear and definite plans and specifications to those interested in submitting a bid;
      5. requiring that bids be in writing;
      6. opening and reading bids in public on the date and in the place named in the notice; and
      7. filing all bids for public inspection after opening.

    ​B. Exemptions

    The board may waive bid requirements for purchases:

    • clearly and legitimately limited to a single source of supply;
    • involving special facilities or market conditions;
    • in the event of an emergency;
    • of insurance or bonds; and
    • involving public works in the event of an emergency.

    "Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.

    Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.

    C. Rejection of Bids 

    The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.

    D. Interlocal Cooperation Act

    The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.

    E. Crimes Against Children 
    The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract. 

    The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.

    F. Use of State Funds for Improvements or Repairs

    The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.

    II. Procurement Using Federal Funds

    A. Goods

    When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources.
    • Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals.

    B. Services 

    When the district uses federal funds for procurement of services:

    • Purchases of $10,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers.
    • Purchases between $10,000 and $250,000 must be procured using price or rate quotations from a reasonable number of qualified sources.
    • Purchases of $250,000 or more must be publicly solicited using sealed bids or requests for proposals.

    C. Noncompetitive Procurement

    Noncompetitive procurement may be used only when one of the following four circumstances applies:  

    • ​The item is only available from a single source;
    • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
    • The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or
    • After solicitation of a number of sources, competition is determined inadequate.

    The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.

    D. Suspension and Debarment

    Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs. 

    E. Conflict of Interest

    No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

    No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal. 

    III. Procedures

    The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.

    Legal References: 

    • RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
    • RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
    • RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
    • RCW 39.04.280 Competitive bidding requirements — Exemptions
    • RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
    • RCW 39.30.060 Bids on public works — Identification, substitution of contractors
    • Chapter. 39.34 RCW Interlocal Cooperation Act
    • 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
    • 2 CFR 200.67 Mirco-purchase
    • 2 CFR 200.88 Simplified Acquisition Threshold
    • 2 CFR 200.318 – General Procurement Standards
    • 2 CFR 200.320 Methods of Procurement to be Followed
    • 2 CFR 3485 Nonprocurement Debarment and Suspension

    Management Resources:

    • 2019 – January Policy Alert
    • 2018 - August Issue
    • 2017 - July Issue
    • 2016 - March Issue
    • 2015 - October Policy Issue
    • 2015 - October Policy Issue
    • 2013 - June Issue
    • 2012 - April Issue
    • 2011 - February Issue
    • Policy News, October 2005 Competitive Bid Process Changes
    • Policy News, June 2001 Legislation Further Simplifies Bid Compliance
       

  • School Bus Video Cameras
    ​​​​​​​Video Cameras on School Buses

    Policy 6608

     

    The board authorizes the use of video cameras on district-operated school buses for the purpose of reducing student conduct problems, thus providing a safer environment for the transportation of students.

    Recent advances in video technologies will help assure a safe environment on school buses and provide school officials, drivers and parents/guardians/custodians with documentation when dealing with inappropriate or unsafe student behavior. The information obtained from video monitoring may be used to support disciplinary actions, which will be in accordance with policies and procedures established regarding Student Responsibilities and Rights.

    The superintendent shall prepare procedures for the use of video equipment on buses. The procedures will include authorized review processes for video tapes and the proper disposal of tapes.

    (cf. 3200: Student Rights and Responsibilities)

    PSD No. 50

    Adopted: 2/23/99

  • State Environmental Policy Act Compliance

     

    The district accepts its responsibility, as described by the Washington State Legislature in the State Environmental Policy Act, specifically Chapter 43.21C.


    In order to fulfill its responsibilities under the State Environmental Policy Act, the district adopts by reference all sections or subsections of the     chapter 197.11 of the Washington Administrative Code. 


    Additional Definitions
    In addition to those definitions contained within     WAC 197-11-700 to 197-11-799, the following terms will have the following meanings, unless the context indicates otherwise:
     

    1. District:  District means the Paterson School District No. 50, Benton County, state of Washington.
       
    2. SEPA Rules:  SEPA Rules means Chapter 197-11 WAC adopted by the Council on Environmental Policy.

     

    The district establishes the following criteria as the basis for exercising authority relative to environmental issues. The district will use all practicable means, consistent with other essential considerations of state policy, to improve and coordinate plans, functions, programs, and resources to the end that the state and its citizens may:
     

    1. Fulfill the responsibilities of each generation as trustee of the environment for succeeding generations;
       
    2. Assure for all people of Washington safe, healthful, productive, and aesthetically and culturally pleasing surroundings;
       
    3. Attain the widest range of beneficial uses of the environment without degradation, risk to health or safety, or other undesirable  unintended consequences;
       
    4. Preserve important historic, cultural, and natural aspects of our national heritage;
       
    5. Maintain, wherever possible, an environment which supports diversity and variety of individual choice;
       
    6. Achieve a balance between population and resource use which will permit high standards of living and a wide sharing of life's amenities; and
       
    7. Enhance the quality of renewable resources and approach the maximum attainable recycling of depletable resources.

     

    The district recognizes that each person has a fundamental and inalienable right to a healthful environment and that each person has a responsibility to contribute to the preservation and enhancement of the environment.


    Critical Areas
    In its actions, the district will respect "critical areas" and their modified exemption criteria which have been adopted and displayed by local governments pursuant to     The Growth Management Act, Chapter 36.70A RCW.


    Actions which will be located wholly or partially within a critical area are to be treated no differently than other actions under these guidelines. A threshold determination will be made for all such actions, and an EIS will not be automatically required for a proposal merely because it is proposed for location in a critical area.


    Use of Exemptions
    In determining whether a proposal is exempt from SEPA the district will comply with the square footage and parking space threshold levels adopted by the city or county under     WAC 197-11-800 (1). To determine whether or not a proposal is exempt, the district will ascertain the total scope of the proposal and the governmental licenses required. If a proposal includes a series of actions, physically or functionally related to each other, some of which are exempt and some which are not, the proposal is not exempt and the district must complete a threshold determination.


    If a proposal includes both exempt and nonexempt actions, exempt actions may be authorized with respect to the proposal prior to compliance with the procedural requirements of these guidelines subject to the following limitations:
     

    1. No nonexempt action will be authorized prior to compliance with procedural and substantive requirements;
       
    2. No action will be authorized which will irrevocably commit the district to approve or authorize a nonexempt action;
       
    3. The district may withhold approval of an exempt action which would lead to modification of the physical environment, when such modifications would serve no purpose if later approval of a nonexempt action is not secured; and
       
    4. The district may withhold approval of exempt actions which would lead to substantial financial expenditures by a private applicant which would serve no purpose if later approval of a nonexempt action is not secured.

     

    Lead Agency Determination and Responsibilities
    The district is lead agency for the proposals it initiates and is responsible for compliance with SEPA regulations.


    Environmental Checklist
    Except as provided in     WAC 197-11-315 the school district must complete an environmental checklist (WAC 197-11-960) for any proposal that meets the definition of action (WAC 197-11-709), and is not categorically exempted in WAC 197-11-800 and 880. This checklist will be the basis for the threshold determination.


    For all proposals for which the district is the lead agency, the responsible official of the district will make the threshold determination pursuant to the criteria and procedures of     WAC 197-11-300 through -360.


    Preparation of EIS
    The draft and final EIS will be prepared either by the responsible official or his/her designee or a consultant retained by the school district.


    In the event that an EIS is to be prepared by a consultant, the responsible official will assure that the EIS is prepared in a responsible manner and with appropriate methodology. The responsible official will direct the areas of research and examination to be undertaken, as well as the organization of the resulting document.


    No matter who participates in the preparation of an EIS, it must be approved by the responsible official prior to distribution.


    Public Notice
    The district will establish a mailing list for those interested citizens who wish to be informed regarding documents the district prepares that require public notice. If deemed appropriate by the responsible official, the school district will place appropriate notice in the paper of general circulation which serves the area.


    Designation of Official to Perform Consulted Agency Responsibilities for the District
    The superintendent or his designee will be responsible for the preparation of the written comments for the district in response to a consultation request prior to a threshold determination, participation in predraft consultation or reviewing a draft EIS.


    The official designated by the district will be responsible for compliance by the district with     WAC 197-11-400 through -460 wherever the district is a consulted agency, and he/she is authorized to develop operating procedures which will ensure that responses to consultation requests are prepared in a timely fashion and include data from all appropriate departments of the district.


    Designation of Responsible Official
    For those proposals for which the district is the lead agency, the responsible official will be the superintendent or his/her designee. The responsible official will make the threshold determination, supervise preparation of any required EIS and perform any other functions assigned to the "lead agency".


    Fees
    No fee will be collected by the district for performing its duties as a consulted agency.


    The district may charge any person for copies of any document prepared pursuant to the requirements of this ordinance and for mailing in a manner provided by     Chapter 42.56 RCW.


    Publication of Notice
    The district may publish notice of action pursuant to     RCW 43.21C.080 for any action to establish a time limit for judicial appeals.


    The form of the notice will be as prescribed by the Department of Ecology and/or substantially in the form and manner set forth in     RCW 43.21C.080. The notice will be published by the district pursuant to RCW 43.21C.080.
     

     

    Legal References:

    Chapter 43.21C RCW State Environmental Policy

     

    WAC 197-11 State Environmental Policy Act (SEPA) Rules

       

     

    Management Resources:

    2011 - October Issue

     

    Policy News, December 1998, SEPA Policy Requires Periodic Review and Understanding

     

    6890