Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies, or equipment (except books) is:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may, by resolution, reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district to immediately terminate the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for the procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for the procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstances for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies, or equipment (except books) is:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may, by resolution, reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district to immediately terminate the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for the procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for the procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstances for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action, including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) is:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may, by resolution, reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district to immediately terminate the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for the procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for the procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may, by resolution, reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action, including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may, by resolution, reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district to immediately terminate the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for the procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for the procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
Policy: 6220
Section: 6000 - Management Support
Bid or Request for Proposal Requirements
The board recognizes the importance of:
I. Procurement and Public Works Using State Funds
A. Furniture, Supplies, or Equipment
Whenever the estimated cost of furniture, supplies or equipment (except books) will cost:
B. Exemptions
The board may waive bid requirements for purchases:
"Emergency" means unforeseen circumstances beyond the district's control that present a real, immediate threat to the proper performance of essential functions or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Whenever the board waives bid requirements, the board will issue a document explaining the factual basis for the exception and record the contract for open public inspection.
C. Rejection of Bids
The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call.
D. Interlocal Cooperation Act
The board reserves the right to enter into inter-local cooperative agreements for purchases and public works with other governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
E. Crimes Against Children
The board will include in any contract for services with an entity or individual other than an employee of the district a provision requiring the contractor to prohibit any employee of the contractor from working at a public school who has contact with children at a public school during the course of his or her employment and who has pled guilty to or been convicted of any felony crime specified under RCW 28A.400.322. The contract shall also contain a provision that any failure to comply with this section shall be grounds for the district immediately terminating the contract.
The superintendent will establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except books), or public works projects consistent with state law.
F. Use of State Funds for Improvements or Repairs
The board may make improvements or repairs to district property through a district department without following the competitive bidding process if the total cost of improvements or repairs does not exceed $75,000. If the board estimates that the total cost of a building, improvement, repair, or other public works project is $100,000 or more, the board will follow the formal competitive bidding process outlined above, unless the contract is let using the small works roster process authorized by RCW 39.04.155 or under any other procedure authorized for school districts. There are no statutory bidding requirements for public works projects involving improvements or repairs that are within the $75,000 to $100,000 range. For projects in this range, the district may consider: using its small works roster process, under RCW 39.04.155; using an inter-local agreement or contract with a vendor of the district’s choice, without any competitive process, under RCW 28A.335.190; or choosing to require quotes for the work to make the process more competitive.
II. Procurement Using Federal Funds
A. Goods
When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks):
B. Services
When the district uses federal funds for procurement of services:
C. Noncompetitive Procurement
Noncompetitive procurement may be used only when one of the following four circumstances applies:
The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement.
D. Suspension and Debarment
Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.
E. Conflict of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.
III. Procedures
The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law.
Legal References:
Management Resources:
School Bus Video Cameras
Video Cameras on School Buses
Policy 6608
The board authorizes the use of video cameras on district-operated school buses for the purpose of reducing student conduct problems, thus providing a safer environment for the transportation of students.
Recent advances in video technologies will help assure a safe environment on school buses and provide school officials, drivers and parents/guardians/custodians with documentation when dealing with inappropriate or unsafe student behavior. The information obtained from video monitoring may be used to support disciplinary actions, which will be in accordance with policies and procedures established regarding Student Responsibilities and Rights.
The superintendent shall prepare procedures for the use of video equipment on buses. The procedures will include authorized review processes for video tapes and the proper disposal of tapes.
(cf. 3200: Student Rights and Responsibilities)
PSD No. 50
Adopted: 2/23/99